Payroll Manager

The Estate Yountville

Posted May 13, 2019


Payroll Manager

Classification [Exempt]

Salary Grade/Level/Family/Range [Salaried]

Reports to [Director of Finance]


Summary/Objective Under general direction from the controller, the payroll manager oversees payroll administration. The payroll manager is responsible for monitoring all tasks necessary to accomplish the organization’s payroll processing objectives, including relationships with external auditors and state and federal agencies. The majority of the employee’s time is spent planning, coordinating and managing the functions of the payroll department. This position requires an extremely detail orientated person with significant knowledge of payroll administration, including state and federal regulations.

Essential FunctionsReasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Daily activities to include the following: polling of time clock, sales spread sheet to distribute to CEO, COO, HR director and store manager. Printing “Punch exception” report and missing punch report if there are frequent offenders. Editing time transaction i.e. any missing or incorrect punches. Updating and maintaining employee information in time clock system. Entering schedule changes in time management system as they rise. Answering all charge back promptly as they arise and follow up in a timely manner to ensure charges are debited from our account. Typing all scheduling budgets as they arise for companies. Entering new hires and termination in HRIS systems. Biweekly activities to include the following: inputting weekly hours, voiding checks/ manual check as required. Exporting payroll from time management system and importing into HRIS. Distributing paychecks. Preparing bi-weekly payroll budget analysis (Actual vs. Budget) including ensuring that all employees are classified in their proper departments Monthly activities to include the following: completion of payroll journal for both companies in an excel spreadsheet and edited in software systems.


Organizational Skills. Time Management. Financial Management. Ethical Conduct. Technical Capacity. Communication Proficiency.

Supervisory ResponsibilityThis position has no supervisory responsibilities.

Work EnvironmentThis job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical DemandsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bending or standing on a stool as necessary.

Position Type/Expected Hours of WorkThis is a full-time position, and hours of work and days are Monday through Friday, 8:30 a.m. to

TravelNo travel is expected for this position.

Required Education and Experience

Bachelor’s degree or the equivalent years of experience. 4 years of specialized payroll experience.

Preferred Education and Experience[Indicate education based on requirements that are job-related and consistent with business necessity. See example below.]

Payroll software certifications.

AAP/EEO Statement Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Interstate Hotels & Resorts is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Click here and here to navigate to the “EEO is the Law” poster and supplement.

If you need accommodation for any part of the employment process because of a medical condition or disability, please call (703) 387-3888 or email with the nature of your accommodation request and include the Hotel location and title of the job opening. Please allow one (1) business day for a reply.

The Estate Yountville

193 Room Hotel


Nestled in the charming town of Yountville in the renowned Napa Valley wine region, The Estate is a luxe new lifestyle destination and playground for the senses, set on a lush and luring 22-acre village-within-a-village. The first of its kind, The Estate has redesigned the wine country experience in a very vino-cultured way spilling out its contemporary elegance and a zesty modern vibe across an interconnected retreat accentuated by two luxury hotels with decidedly difference personalities - the sinfully good and oh-so-social Hotel Villagio, and its sophisticated counterpart, Vintage House, a stylish and serene sanctuary. Arrayed around the hotels, swish pool zones, a luxurious spa and a walkable collective of vintners, dining, shopping, and entertainment options inspired by Yountville's star-studded reputation.

Culture vultures and savvy travelers will have their pick of stays to fit their whims, their vibe, or their travel companions, surrounded by an amply-endowed enclave of style-wise accommodations and splendid relaxation - taste and tastings. Flanking Main Street over multiple blocks, The Estate is a stone's throw from some of the country's finest dining options - Yountville is a super-nova of star-studded chefs.

Meaning days find guests soaking up the California sun from a poolside cabana before sampling wine from a local vintner, then snagging a table at one of the town's many sought-after restaurants before returning to a room or suite designed as a haven in its own right. Whatever is on the agenda, The Estate invites guests to explore the Valley in a worldly way - indulging in a bespoke itinerary from a luxurious basecamp that showcases Napa's deep-rooted culture and heritage, while reinventing wine country hospitality in an authentic, modern and unprecedented way. Welcome to a grand exploration, the alluring centerpiece of Yountville - a place where splendid relaxation meets exceptional taste, and every detail is thoughtful. This is The Estate.